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User Profile Management

Manage your personal account settings, preferences, and security options in MedFeed.

Accessing Your Profile​

[Screenshot placeholder: Profile access from header menu]

  1. Click your profile picture or name in the top-right corner
  2. Select Profile Settings from the dropdown menu
  3. Or navigate to Settings > My Profile from the sidebar

Profile Information​

Basic Information​

[Screenshot placeholder: Basic profile information form]

Editable Fields:

  • Full Name: Your display name in the system
  • Email Address: Primary contact email
  • Phone Number: Contact phone number
  • Employee ID: Hospital staff identifier
  • Department: Your primary department assignment
  • Job Title: Your role/position title
  • License Number: Medical license or certification number

Profile Photo:

  • Click Change Photo to upload a new profile picture
  • Supported formats: JPG, PNG, GIF (max 5MB)
  • Recommended size: 200x200 pixels

Contact Information​

[Screenshot placeholder: Contact information section]

Primary Contact:

  • Work Email: Official hospital email address
  • Personal Email: Alternative contact email
  • Work Phone: Hospital extension or direct line
  • Mobile Phone: Personal mobile number
  • Emergency Contact: Backup contact information

Address Information:

  • Work Address: Hospital/clinic location
  • Mailing Address: Correspondence address
  • Time Zone: Your local time zone setting

Account Security​

Password Management​

[Screenshot placeholder: Password change interface]

Change Password:

  1. Click Change Password
  2. Enter your current password
  3. Enter your new password
  4. Confirm the new password
  5. Click Update Password

Password Requirements:

  • Minimum 8 characters
  • At least one uppercase letter
  • At least one lowercase letter
  • At least one number
  • At least one special character
  • Cannot reuse last 5 passwords

Two-Factor Authentication (2FA)​

[Screenshot placeholder: 2FA setup interface]

Enable 2FA:

  1. Navigate to Security Settings
  2. Click Enable Two-Factor Authentication
  3. Choose your preferred method:
    • SMS: Text message codes
    • Authenticator App: Google Authenticator, Authy, etc.
    • Email: Email-based codes
  4. Follow the setup instructions
  5. Save backup codes in a secure location

Backup Codes:

  • Generate and save 10 backup codes
  • Use these if your primary 2FA method is unavailable
  • Each code can only be used once

Active Sessions​

[Screenshot placeholder: Active sessions management]

Session Management:

  • View all active login sessions
  • See device type, location, and last activity
  • End Session to log out from specific devices
  • End All Sessions to log out everywhere

Session Information:

  • Current Session: Your current login (cannot be ended)
  • Device Type: Desktop, mobile, tablet
  • Browser: Chrome, Firefox, Safari, etc.
  • Location: Approximate geographic location
  • Last Activity: Most recent action timestamp

Preferences and Settings​

Display Preferences​

[Screenshot placeholder: Display preferences panel]

Theme Settings:

  • Light Theme: Default bright interface
  • Dark Theme: Reduced eye strain for long sessions
  • Auto: Follows system theme settings
  • High Contrast: Enhanced accessibility

Language Settings:

  • Interface Language: Menu and button language
  • Documentation Language: Default for clinical notes
  • Voice Recognition Language: Speech-to-text language

Notification Preferences​

[Screenshot placeholder: Notification settings interface]

Email Notifications:

  • New task assignments
  • Patient feedback alerts
  • System maintenance notices
  • Weekly summary reports
  • Security alerts

In-App Notifications:

  • Real-time task updates
  • Patient status changes
  • Colleague mentions
  • System announcements

Mobile Push Notifications:

  • Urgent patient alerts
  • Task deadlines
  • Schedule reminders
  • Emergency notifications

Dashboard Customization​

[Screenshot placeholder: Dashboard customization options]

Widget Preferences:

  • Default Widgets: Choose which widgets appear by default
  • Widget Layout: Arrange widgets on your dashboard
  • Data Refresh: Set automatic refresh intervals
  • Quick Actions: Customize quick action buttons

Default Views:

  • Landing Page: Choose your default page after login
  • Patient List: Default sorting and filtering
  • Task View: Preferred task organization
  • Report Format: Default report layouts

Professional Information​

Credentials and Certifications​

[Screenshot placeholder: Credentials management interface]

Medical Licenses:

  • License Number: State medical license
  • Issuing State: License jurisdiction
  • Expiration Date: License renewal date
  • Status: Active, expired, suspended

Certifications:

  • Board Certifications: Specialty board certifications
  • CPR/BLS: Basic life support certification
  • Specialty Training: Additional certifications
  • Continuing Education: CME credit tracking

Department and Role Information​

[Screenshot placeholder: Role and department settings]

Primary Assignment:

  • Department: Your main department
  • Role: Your primary role/title
  • Supervisor: Direct supervisor or attending
  • Schedule: Your typical work schedule

Secondary Assignments:

  • Cross-training: Additional departments
  • On-call Responsibilities: Emergency coverage
  • Committee Memberships: Hospital committees
  • Teaching Roles: Resident supervision, etc.

Privacy Settings​

Data Sharing Preferences​

[Screenshot placeholder: Privacy settings panel]

Internal Sharing:

  • Share profile with department colleagues
  • Include in hospital directory
  • Allow direct messaging from other users
  • Share availability status

Analytics and Reporting:

  • Include my data in department analytics
  • Participate in quality improvement metrics
  • Allow usage data for system optimization
  • Include in research studies (anonymized)

Audit Log Access​

[Screenshot placeholder: Personal audit log interface]

View Your Activity:

  • Login History: All login attempts and sessions
  • Document Access: Patient records you've viewed
  • System Changes: Profile and setting modifications
  • Data Exports: Reports and data you've downloaded

Integration Settings​

EMR Integration​

[Screenshot placeholder: EMR integration settings]

Connected Systems:

  • Primary EMR: Your main electronic medical record system
  • Provider ID: Your EMR user identifier
  • Default Templates: Preferred note templates
  • Auto-sync Settings: Automatic data synchronization

Third-party Applications​

[Screenshot placeholder: Third-party app connections]

Connected Apps:

  • Calendar Integration: Outlook, Google Calendar
  • Communication Tools: Slack, Microsoft Teams
  • Medical References: UpToDate, Epocrates
  • Scheduling Systems: Hospital scheduling platforms

Mobile App Settings​

Mobile Device Management​

[Screenshot placeholder: Mobile device settings]

Registered Devices:

  • Primary Phone: Your main mobile device
  • Tablet: Hospital-issued or personal tablet
  • Backup Device: Secondary mobile device

Mobile Preferences:

  • Offline Mode: Enable offline functionality
  • Biometric Login: Fingerprint or face recognition
  • Auto-lock: Automatic screen lock timeout
  • Data Usage: Cellular data usage limits

Account Maintenance​

Data Export​

[Screenshot placeholder: Data export interface]

Export Your Data:

  • Profile Information: Personal and professional data
  • Activity History: Your system usage history
  • Created Content: Notes, tasks, and reports you've created
  • Preferences: All your settings and customizations

Export Formats:

  • PDF: Human-readable format
  • JSON: Machine-readable format
  • CSV: Spreadsheet-compatible format

Account Deactivation​

[Screenshot placeholder: Account deactivation warning]

Temporary Deactivation:

  • Suspends account access
  • Preserves all data and settings
  • Can be reactivated by administrator
  • Useful for extended leave

Permanent Deletion:

  • ⚠️ Warning: This action cannot be undone
  • Removes all personal data
  • Anonymizes historical records
  • Requires administrator approval

Troubleshooting Profile Issues​

Common Problems​

[Screenshot placeholder: Troubleshooting help section]

Login Issues:

  • Forgot Password: Use password reset link
  • Account Locked: Contact system administrator
  • 2FA Problems: Use backup codes or contact support

Profile Update Issues:

  • Changes Not Saving: Check internet connection
  • Photo Upload Fails: Verify file size and format
  • Permission Denied: Contact administrator for role changes

Notification Problems:

  • Not Receiving Emails: Check spam folder and email settings
  • Too Many Notifications: Adjust notification preferences
  • Mobile Notifications: Check app permissions

Getting Help​

Support Options:

  • Help Documentation: Built-in help system
  • IT Support: Contact hospital IT department
  • User Training: Schedule additional training sessions
  • Peer Support: Ask colleagues for assistance

For administrative user management, see the Administration Guide. For technical account issues, refer to the Technical Documentation.